How to build your own digital archive using the 3-2-1 method. 3 Copies: Always have your original file, a backup on an external hard drive, and a copy in the cloud. 2 Storage Types: Don’t rely on just one form of storage! combine options like hard drives, USBs, or cloud services to reduce risk. 1 Offsite Copy: Store one copy offsite for emergencies. Use cloud storage or leave an external drive with a trusted friend or family member. A lot of historians do this. Tips to start your digital archive: Organize your files into folders with clear labels like “Grandma’s Photos 1960” or “Family Reunion 2005.” Use scanners or apps like Adobe Scan to digitize old photos and documents. Check your backups regularly—files are no good if they’re corrupted! Preserve your legacy today, because the stories you save might just be the ones your future generations need. ⭐️Recommended Tools⭐️ • Cloud Storage: Google Drive, Dropbox, iCloud, Backblaze. • Backup Software: Acronis True Image, Time Machine (Mac), or Windows Backup. • File Management: Excel, Airtable, or a dedicated cataloging app. • Metadata Tools: ExifTool (for photos), Tropy (for research materials). • Digitizing Tools: Flatbed scanner, high-resolution cameras, or apps like Adobe Scan. Bonus Tips for Archiving • Protect Your Files with Encryption: For sensitive materials, encrypt files before storing them in the cloud or on external drives. • Use Archival-Grade Materials: For physical backups, consider archival-grade discs or drives with longer lifespans. • Include Instructions for Access: Document where each backup is stored and how to access it in case someone else needs to retrieve the archive.
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